Below you will find links to various forms used by the Office of the Registrar. Please note that most forms require a handwritten signature. You may return completed forms to our office in the Prothro Center, via fax to (512) 863-1685, or via email to registrar@southwestern.edu .
| Document | File |
| Southwestern University Transcript Request - SU uses the National Student Clearinghouse to fulfill all transcript requests. Please follow the link to the right to order your transcript online. | Link |
| Verification of Enrollment (for students - Common verification requests include verification of full- or part-time status, dates of attendance, degree completion, GPA, credit hours, and/or declared major. Other types of information can be verified upon request. Please refer to these instructions for further guidance. NOTE: Southwestern can only verify enrollment for the current semester or upcoming semester(s) in which you have already registered for classes. | Download |
| Degree Verifications (employers and other agencies) - Southwestern University utilizes the degree verification services from the National Student Clearinghouse. | Link |
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Parent Access to Student Information (FERPA) - In order for parents/guardians to view grades online, the student will need to grant proxy access through the Self Service website. Once access is provided, parents/guardians will have the ability to view each semester’s grades and the cumulative GPA. Proxy access from a student is effective until rescinded by the student |
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Student Records Release (FERPA) - If a parent or guardian (or “relation”) has the need to speak with an SU department regarding FERPA protected information, students can now provide this permission through Student Records Release (SRR) in Self-Service. SRR replaced the old-style FERPA paper form for departments, and is to be considered a supplement to the Proxy process. By granting access to a relation, students are allowing the department to speak candidly about any FERPA protected information that applies to that office. For example, a release for the Registrar’s Office will allow for a discussion about the student’s schedule, grades, credits, etc., but does not permit the office to discuss Student Life issues. When granting permission, the student will list the relation’s name, relationship to the student, a beginning and end date for the permission (optional), and a PIN number. Before speaking with the relation regarding private information, it will be important for the department to request the PIN number from the relation to confirm identity. |
SRR Permission through Self Service |
| Address Change (Current Student) | Google Form |
| Address Change (Parent or Former Student) | Link |
| Incomplete Grade (I) - This form is now electronic and initiated in the Office of the Registrar. | Email Sean Smith |
| Independent Project - Before any Independent Study, Tutorial, Research Project, or Honors Project course may be added to a student’s schedule, a syllabus with bibliography and signature form must be completed. This form is now electronic and initiated in the Office of the Registrar. | Email Sean Smith |
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Initial Declaration of Major |
Form |
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Change of Degree Type/Major/Minor/Catalog/Grad Year |
Form |
| Certificates - Add or change | Form |
| Course Substitution Form | Download |
| Diploma Replacement Request | Download |
| Transfer Credit (Pre-)Approval - U.S. Only | Download |
| Confidentiality Request (Policies on Directory Information ) |