Southwestern University, located in Georgetown, Texas has an immediate opening for a three-month Temporary Administrative Assistant of the Center for Career & Professional Development. This position provides customer service to all CCPD constituents, as well as administrative support to the CCPD staff. This is a full-time, non-exempt position, with no benefits who reports to the Director of the Center for Career & Professional Development.

Responsibilities:

• Serves as the department’s first point of contact, delivering positive first impressions in person, virtually, and by phone/email for all constituents – students, staff, faculty, alumni, employers/recruiters, and parents.
• Assesses guest needs, answers questions, delivers resources, and makes appropriate referrals, including scheduling appointments and performing basic advising.
• Provides logistical support for daily office operations, all forms of correspondence, filing, supply inventory/ordering, data management, and budget record keeping and projections.
• Supports logistics for all CCPD programming efforts and on-campus recruitment activities such as appointment calendars and communicating with recruiters/vendors.
• May delegate duties to student workers.

Additional Duties:

• Assists with program implementation.
• Assists with marketing and social media efforts.
• Monitors office equipment needs for desktop stations, copier, scanners, and printers.
• Maintains office spaces, including Career Cafe and Career Closet.
• Performs other duties as assigned.

Position Requirements:

• High School diploma or equivalent.
• At least one year of office administration work and customer service experience.
• Ability to attend work consistently and maintain a regular work schedule.
• Commitment to providing outstanding customer service, including outstanding telephone and electronic (i.e., email) etiquette and listening skills.
• Ability to work both independently and as a member of a team.
• Ability to read, understand, and follow written and oral instructions.
• Demonstrated prior experience using computers and ability to learn software programs.
• Excellent oral, written, and interpersonal communication skills.
• Possess basic spelling, grammar, punctuation, and proofreading skills.
• Excellent organizational skills and the ability to handle multiple tasks with a keen attention to detail.
• Flexibility regarding changing priorities.
• Excellent problem-solving ability.
• Possess the applications of tact, diplomacy, sensitivity, and confidentiality.
• Ability to coordinate and manage team calendar schedules, meeting arrangements, and other related activities.
• Have knowledge, understanding, and acceptance of cultural differences and the diversity within the campus and community.

Preferred Position Requirements:

• Bachelor’s degree or some college education.
• Three years of office administration work and customer service experience.
• Experience working in an education setting (K-12, university, etc.).
• Excellent computer skills utilizing software such as Microsoft Office (Word, Excel, etc.), virtual software/platforms; email software; Google Apps (Google Docs, Forms, Gmail, etc.), internet search engines and social media.
• Experience in event planning.

Southwestern University offers competitive salary and access to athletic facilities, free parking and discounted meal rates. Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education. Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia. For information concerning the University, visit our Web site at www.southwestern.edu.

To apply: The University will only accept application materials through Interfolio at apply.interfolio.com/155239. Interested persons must submit a letter of interest, resume, the name and contact information of three professional references. Email and paper applications will not be accepted. Only completed applications will be reviewed by the Search Committee. The Committee will review all completed applications until the position is filled. All offers of employment are contingent on successful completion of the University’s Background Check Policy process. Southwestern University is an E-Verify employer. EOE/M/F

Inclusion is the deliberate effort to create an environment in which people from all backgrounds* are not only included but welcomed, valued, respected, considered, and supported within our community. People from marginalized (i.e., devalued) and/or minoritized (i.e, underrepresented) groups are heard, seen, respected and accepted in all aspects of our community. Southwestern University is committed to inclusive excellence that provides access and support, enables participation, and removes barriers so that all people within our community are empowered and can thrive in a campus that is welcoming and validating.

*including but not limited to people of color (race, ethnicity, nationality), sex, sexual identity, gender identity, age, physical and mental disabilities, socioeconomic status, religion, immigrants, and the intersection of these identities.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report— Southwestern University Annual Safety and Fire Report is available online at https://www.southwestern.edu/life-at-southwestern/safety-security/annual-security-reports/ containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 512-863-1435.