Business Office
Payroll
Payroll Services is committed to providing timely and courteous, service to all employees and departments within the Southwestern University system.
For payroll questions, please call our main line at (512) 863-1932.
Frequently Asked Questions - Related to Alignment of Salaries to the Fiscal Year Beginning July 2022.
Payroll Schedules
| DOCUMENT | FILE |
|---|---|
| 2024 Biweekly Pay Schedule | Download |
| Student Payroll Schedule (Spring & Summer 2024) | Download |
| Student Payroll Schedule Fall 2024 | Download |
Monthly Staff Leave Reports
| DOCUMENT | FILE |
|---|---|
| Monthly Exempt Employee Leave Entry Instructions | Download |
|
Monthly Exempt Employee Leave Time Supervisor Approval Instructions |
Download |
Payroll Forms
| DOCUMENT | FILE |
|---|---|
| Direct Deposit Form | Download |
| 2024 W-4 Form | Download |
| 2024 W-4 Form (Spanish) | Download |
Staff Biweekly Time Entry Information
| DOCUMENT | FILE |
|---|---|
| Staff Biweekly Paper Time Sheet (pdf) | Download |
| Staff Biweekly Paper Time Sheet (xls) | Download |
| Self Service Time Entry Instructions for Biweekly Employees | Download |
| Self Service Time Approval Instructions for Biweekly Supervisors | Download |
Student Payroll
| DOCUMENT | FILE |
|---|---|
| Form I-9 - Employment Eligibility Verification | Download |
| Direct Deposit Form | Download |
| Student Hourly Hire List - 2024-2025 (xlsx) | Download |
| Student Hourly Hire List - 2023-2024 (xlsx) | Download |
| Student Fellowship Payment Request Form (pdf) | Download |
| Student Paper Time Sheet (pdf) | Download |
| NEW - Student Employee Self-Service Time Entry Procedures | Download |
| NEW - Supervisor Self-Service Student Time Entry Approval Procedures | Download |
| Student Worker Helpful Hints | |
| Student Worker Budget Report Explanation |
Electronic Access
| DOCUMENT | FILE |
|---|---|
| W-2 & 1095-C Tax Form Access Instructions | Download |
| Employee Pay Advice Access Instructions | Download |