Student Organization Basics

SIGNATURE CARD

This form is required of all active organizations and lists current officers and advisor.

OFFICE/CABINET APPLICATION

This form is used by student organizations to request an office of a cabinet in the Student Activities suite.  Office application are only taken at the end of the academic year.  Cabinet applications can be submitted at any time if there is space available.

PRE AND POST FUNDRAISING FORMS

Form must be returned to the Office of Student Activities two weeks prior to the event. Within two weeks after the event, please submit all receipts and final budget showing expenses and profit paid to the charity, attendance, and evaluation of the event.

Event Promotion

Flyer request Form

Registered student organizations may complete this form to request copies of flyers for posting by Student Activities.  At this time, there is no cost associated with this process for student organizations. Flyers submitted by individuals for personal use or by other departments will not be accepted; these parties can drop off 10 copies of a flyer at the Student Engagement Center desk for posting on boards around campus.  Please complete this form at least 2 business days in advance to allow for adequate time for processing and printing.

CATWALK BANNER REQUEST FORM

This form is used to request Catwalk Banners to be made and hung from the third floor catwalks in the McCombs Campus Center. Request must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.  

CONCOURSE BANNER REQUEST FORM

This form is used to request Concourse Banners to be made and hung in the McCombs Campus Center. Request must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.

Napkin Dispenser Insert and Table Tent Request Form

This form is used to request Napkin Dispenser Inserts and Table Tents in the commons and the Cove. Requests must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.

REQUEST FOR CHALKING ON CAMPUS  

This form is used to request permission to use chalk on campus sidewalks to promote an event.  Requests should be made a minimum of 7 days in advance.  Priority will be given on a first-come, first-served basis.

Event or Travel Planning

STUDENT TRAVEL CHECKLIST

This Student Travel Checklist is to be utilized for all sponsored/funded student trips. This form must be completed and submitted to the Director of the sponsoring/funding department at least 5 business days prior to departure for Southwestern University to officially recognize your activity.

RISK MANAGEMENT EVENT PLAN GUIDE

This pre-event guide is designed as a tool to help plan, organize and hold a successful event while minimizing organizational risk.

Opportunities to Request and/or Use Org Funding 

STUDENT ORGANIZATION PURCHASE REQUEST

In order for organizations to make purchases over $100, this form must be completed and approved prior to purchase.

STUDENT ORGANIZATION FUNDING REQUEST

Registered Student Organizations that are considered in good standing with the Office of Student Activities are eligible to apply for funding to support their operations. All funding requests are reviewed by the Finance Council of the Student Government Association and funds from approved applications are disseminated by the Office of Student Activities. While these funds are meant to support student organizations, they are not meant to support larger events which may be better served by other grants such as the Community Chest or the McMichael Fund. 

COMMUNITY CHEST FUNDING APPLICATION

The purpose of the Community Chest Fund is to provide opportunities for registered student organizations at Southwestern University to offer campus-wide programs. The Community Chest encourages SU students to “think big” by supporting programs that cannot be executed with the money available from the fees and allocation process alone. This fund is intended to support events that are engaging, entertaining, interactive and inclusive.

COMMUNITY CHEST FUND: POST-EVENT EVALUATION

A post event evaluation form must be submitted within 30 days following any Community Chest Funded event.