Your Southwestern account provides you access to online services, computer labs, email, and more.

• Student accounts are created by IT at the direction of Admissions or the Center for Academic Success
• Faculty/staff accounts are created by IT at the direction of HR
• Password resets are available at either southwestern.edu/password or at the InfoDesk.

Google applications are accessible to all Southwestern students, faculty, and staff.

Chrome

Google applications run best on Chrome. Other browsers are fine but may have quirks with Google applications.

Tablets/Phones

All Google applications should work on your mobile devices.

Gmail

Gmail is the core way in which Southwestern members interact. You can access gmail via MySouthwestern or logging in directly.

Calendar

Calendar can be used to plan events, schedule appointments, and as a daily planner with alerts.

Drive

Drive can be used to work individually or collaboratively on documents, spreadsheets, presentations, drawings, and more. Drive Stream can be used to backup and remotely access files on all of your devices. Southwestern members have unlimited Drive storage.

Groups

Groups enable Southwestern communities to communicate with each other via email.

Sites

Sites enable users to quickly and easily build websites that display content, host files, share announcements, and more.

Questions, problems, concerns?

Search Google Help

Contact the Infodesk

MySouthwestern is the campus portal to conveniently access resources such as gmail, Moodle, WebAdvisor, and Campus Notices. Additionally you can search the portal directory for Southwestern community members.

Go to MySouthwestern

Moodle is the main way in which students engage with their classes including viewing syllabi, submitting assignments, and completing quizzes/tests. Moodle provides great learning, teaching, and research experiences that are available to any student, faculty, or staff member.

Go to Moodle

Questions, problems, concerns?

Contact our Moodle administrator, Melanie Hoag hoagm@southwestern.edu

Self-Service and Web Advisor provide students, faculty, and staff useful tools for completing administrative, academic, and financial tasks.

Students can:

• Register for classes
• View class schedules
• View course grades and GPA
• View major progress
• View unofficial transcripts
• Submit work-study time sheets
• View billing statements

Faculty can:

• View class rosters
• View and edit student grades
• View advisees and their information

Staff can:

• View tax information
• View vacation and sick leave balances
• Access current & past earning statements
• Submit time sheets

Go to Self Service

Go to Web Advisor

After graduating or departing from Southwestern you’ll permanently lose all of your email, drive files, calendars, hangouts, etc. Please preserve your data by following all three sections of this guide.

Outline

1. Section 1 describes how to forward your Gmail
2. Section 2 describes how to transfer your Southwestern Gmail/Drive data to your personal Google account
3. Section 3 describes how to archive all of your Google Apps data

Section 1: Forwarding Your Gmail 

Forward newly received emails from your Southwestern gmail to your personal gmail.

1. On your computer, log into your Southwestern gmail
2. In the top right, click then “Settings”
3. Click the “Forwarding and POP/IMAP” tab
4. In the “Forwarding” section, click “Add a Forwarding Address”
5. Enter your personal email address
6. Click “Next” then “Proceed” and “OK”
7. A verification message will be sent to your personal gmail address. Open the verification link in that message.
8. Go back to your Southwestern gmail’s settings page and refresh your browser
9. Select “Forward a Copy of Incoming Mail To and keep Southwestern University Mail’s copy in the Inbox”
10. At the bottom of the page, click Save Changes

Section 2: Transferring Your Gmail/Drive (Recommended method)

Transfer your Southwestern Gmail/Drive to your personal Google account using Google Transfer.

• Google Transfer won’t delete your emails/files in your Southwestern google account
• New emails/files won’t be transferred without repeating the Google Transfer process

1. On your computer, go to Google Transfer
2. Under “Enter a Destination Account” enter your personal gmail address and press SEND CODE
3. Log in to your personal gmail and open the “Verify Your Account” email
4. Press “Get confirmation code” and copy the code
5. Return to Google Transfer, enter the confirmation code, and press “Verify”
6. Confirm your settings and press “START TRANSFER”
7. Check your transfer status
8. In Gmail, your email address and the transfer time are added as labels to all transferred emails
9. In Drive, your email address and the transfer time are used as the name for the folder where transferred files are archived
10. You’ll receive an email when the transfer is completed (takes one hour up to a week, typically an hour or two)

Section 3: Archiving Your Google Apps Data (optional if you’ve completed Section 2)

Takeout can be used to archive all of your Google data including Calendar, Contacts, Hangouts, Keep, Youtube and more.

1. On your computer, go to Google Takeout
2. Scroll to the bottom and press “Next”
3. Set “Archive Size (max)” to 50gb.
4. Note that if you select “Send Download link via Email” Google will delete your archive after seven (7) days
5. Select the “Delivery Method” you prefer
6. Press “Create archive”
7. You’ll receive an email when the archive is completed (can take as little as one hour or as long as several days)
8. Check the progress of your takeout
9. Once Takeout has completed, you should download a copy of your archive
10. Locate the downloaded archive, right click it, and click “Extract”

Optionally you can import a calendar into your personal google account.

1. On your computer open Google Calendar
2. In the top right, click then “Settings”
3. Select the “Calendars” tab
4. Click “Import Calendar” next to “Create New Calendar”
5. Click “Choose File”, locate your archive, and select a calendar to import
6. Select a calendar to own imported events and click “Import”

Optionally you can import Contacts into your personal google account.

1. Go to your Google Contacts
2. If required, log into your personal gmail
3. At the top of the page, click “More” and then “Import”…
4. Click “Choose File”, go to your takeouts archive, then contacts, and select “All Contacts.vcf”
5. Click Import

Computer labs are accessible to students, staff, and faculty. They all have an easily accessible printer and most can be reserved for classes, lectures, meetings, etc. We have both Windows and Mac labs and different labs that offer different software packages.

Click here for a complete list of labs and available software.

The Southwestern University community can access discounted and free software.

Varsity Buys

Purchase discounted software on Varsity Buys including Windows, Adobe Cloud, Office and more.

Shop VarsityBuys

Office 365

You can get Office 365 for education at no cost with your SU email.

Get Office 365

Free Software Alternatives

Southwestern employees that have issues with their laptops, desktops or printers should contact the Infodesk.

Contact the Infodesk

Please note that IT will not support or repair personal hardware or software. The Infodesk may be able to assist students resolve some issues with their personal devices.

Recommended Windows Repair Shops

Click Computers
1011 Leander Road #102, Georgetown, TX 78626 (2 miles)
(512) 868-9105
www.clickcomputers.biz/

A1 Smartphone Repair
4124 Williams Drive, Georgetown, TX 78628 (5 miles)
(512) 937-2355
www.a1phonerepairs.com/

WilCo PC Repair
113 Steven St, Hutto, TX 78634 (13 miles)
(512) 496-7245
Campus Pickup Service Available

Recommended Apple Repair Shops

Longhorn Mac Repair
1013 W University Ave #165, Georgetown, TX 78628 (3 miles)
(512) 902-3789
www.longhornmacrepair.com

Tyrosys
10921 East Crystal Falls Parkway, Leander, TX 78641 (12 miles)
(512) 686-0469
www.tyrosys.com

Apple Store - The Domain
11410 Century Oaks Terrace, Austin, TX 78758 (20 miles)
(512) 691-4800
www.apple.com/retail/domainnorthside

MacTronics
611 South Congress Ave #508, Austin, TX 78704 (30 miles)
(512) 445-9699
www.applerepair.com

Southwestern University has partnered with several companies to offer discounts on laptops, desktops, tablets, and other electronic devices.

Shop with Apple

Shop with Dell