Service contracts are not required for departmental print jobs (including t-shirts, postcards, and promotional items). For these types of print jobs and/or blanket purchases, please follow the steps below.

For Individual Print Jobs Less than $1,000.00

1. Contact the Marketing Department for your print job.
2. The Marketing Department will contact vendors for an estimate and send a final
   estimate to you.
3. When your goods and invoice are received, please add the account number to the
   invoice and send it through the Adobe Sign System (as one PDF document) for
   department signature(s), and cc Pam Cofer.
4. The Adobe Sign System will send a completed copy of the signed invoice to all
   parties for their department records, and Pam will process the invoice for
   payment.

For Individual Print Jobs Equal To/Greater than $1,000.00

1. Contact the Marketing Department for your print job.
2. The Marketing Department will contact vendors for an estimate and send final
   estimate to you.
3. Once you receive the estimate, please initiate your purchase requisition, add
   the supporting estimate, and send through the Adobe Sign System (as one
   PDF document) for the appropriate signatures and cc Paula Sutton. Paula will
   generate the purchase order (PO), send a copy to the vendor and a copy to
   you.
4. When your goods and invoice are received, please add the PO number to the
   invoice, send through Adobe Sign for department signature(s), and cc Paula.
5. The Adobe Sign System will send a completed copy of the signed invoice to all
   parties for their department records, and Paula will process the invoice for
   payment.

For Multiple Print Jobs

If you know that a specific vendor will complete several print jobs for you throughout the
academic year, please follow the steps below:

1. Contact the Marketing Department for your print job.
2. The Marketing Department will contact vendors for an estimate and send final
   estimate to you.
3. Prepare a blanket purchase requisition effective through the end of the academic
   year (June 30). You can increase a blanket purchase order or add additional
   account numbers as needed throughout the fiscal year.
4. Send the blanket purchase requisition along with your approved estimate
   as one PDF document through the Adobe Sign System to your department
   approvers and cc Paula Sutton.
5. Paula will generate the blanket purchase order (BPO) and send a copy to the
   vendor and a copy to you.
6. As your goods and invoices start to arrive, place the BPO number on each
   invoice, send it through Adobe Sign for the appropriate signatures, and cc
   Paula for payment processing.
7. The Adobe Sign System will send a completed copy of the signed invoice to all
   parties for their department records, and Paula will process each invoice for
   payment.

If you have any questions or concerns, please feel free to contact the Finance
and Administration Office at 512.863.1472.