| Waiver Type | Amount of Charge 2025-26 | Waiver Site Opens | Waiver Site Closes |
|
NOTE - Can only be done by students since it requires log in through student email |
$120 each semester |
Fall 5/1/2025
Spring 11/1/2025 |
Fall 7/10/2025
Spring 1/09/2026 |
|
IMPORTANT - Policy coverage is 75% for both injury and illness withdrawals & mental health withdrawals |
$596 2025-26academic year
$298 New SU Students for Spring 2026 |
5/1/2025
11/1/2025 |
7/10/2025
1/09/2026 |
|
|
$2511 2025-26 academic year
TBD New SU Students for Spring 2026
|
5/6/2025
11/1/2025 |
7/10/2025
1/09/2026 |
|
$25 per credit. Anticipated based upon 16 credits or $400 each semester |
04/29/25
8/11/2025
01/05/2026 |
05/21/25
09/05/2025
02/02/2026 |
1. Vehicle Registration - Optional Waiver EACH Semester
All Southwestern students are automatically charged a Vehicle Registration of $120 per semester. If a student does not park a vehicle on campus, the charge may be waived each semester by completing the Vehicle Registration Waiver form online at tinyurl.com/parkingwaiver.
2. Dewar Tuition Refund Plan - Optional ANNUAL Waiver
Southwestern University is concerned for students who suffer a serious illness/injury and have to leave before the semester is completed, resulting in a loss of time and money devoted to education. We are pleased to offer an optional tuition insurance program which will protect your financial investment. The Tuition Refund Plan, offered by A.W.G. Dewar Insurance, provides coverage of tuition, room, and board when you are required to withdraw from school due to a medical or mental health illness before the semester is complete. The program is designed to supplement Southwestern University’s standard refund policy.
The Tuition Refund Plan offers up to 75% coverage of the insured term tuition and institutional room and board charges less any refund or credit due you from the University for medical withdrawals in accordance with policy terms and conditions. A licensed physician is required to certify the medical condition and that the condition prevents the student from completing the rest of the semester. All mental health withdrawals are classified in accordance with the American Psychiatric Association’s Diagnostic and Statistical Manual.
The chart below indicates how this program supplements the University’s own tuition refund schedule for a typical semester should you medically withdraw which is covered at 75%. The University has a separate refund policy for meal plans and does not provide a refund for room charges. Please keep in mind that financial aid scholarships and loans may also be prorated and funds returned based on the withdrawal date of the student creating a balance due to the university even though the student is no longer enrolled. Benefit payments are made to Southwestern University to be credited to the student’s account. Benefits not required to settle an account balance are refunded to the student.
Example: Student medically withdrawals from SU & doctor certifies that the injury or illness prevents the student from completing the rest of the semester.
| If the Medical Withdrawal Occurs: |
SU Tuition Refunds: |
Dewar Refunds: | Student Receives: |
| During first full week of classes | 80% | 0% | 80% |
| During second full week of classes | 60% | 15% | 75% |
| During third full week of classes | 50% | 25% | 75% |
| During fourth full week of classes | 40% | 35% | 75% |
| During fifth full week of classes | 30% | 45% | 75% |
| After the fifth full week of classes | 0% | 75% | 75% |
All students automatically enrolled in Dewar Tuition Refund Plan
All students are automatically charged the current rate for the Dewar Tuition Refund Plan at the time of initial tuition Fall billing. After the 12th class day, the rate will be adjusted for students living off-campus.
To Waive Coverage
Students can waive this coverage by completing the waiver at the Dewar website www.tuitionprotection.com/southwestern. Southwestern University is notified when a waiver is submitted and your student account will be credited for the charge.
For the fall semester, the Dewar Tuition Refund Plan waiver site is open May 1 - July 10, 2025. For changes after July 10, please email the Business Office at studentaccounts@southwestern.edu. All waivers, changes and enrollments must be made prior to the first day of class. NO CHANGES WILL BE ALLOWED AFTER CLASSES BEGIN.
For students not previously on campus for the Fall 2025 semester (new students, Fall study abroad, transfers and readmits), the Spring 2026 Dewar Tuition Refund Plan waiver site opens on November 1, 2025 and closes on January 09, 2026.
To Change the Amount of Coverage
To change the dollar amount of coverage, please contact the Business Office at (512) 863-1928 or studentaccounts@southwestern.edu.
3. Student Health Insurance – Optional ANNUAL Waiver
All full-time students are required to have and keep current health insurance coverage as a condition of enrollment. For the 2025-26 academic year, all student accounts are charged $TBD for the University’s student health insurance plan annual premium (12 month coverage from August 10, 2025 to August 9, 2026). For students already covered by their family’s health insurance plan, this charge can be waived by providing evidence of the family primary insurance plan.
For the fall semester, the EIIA student health insurance waiver site is open May 1 - July 10, 2025.
To waive coverage or receive additional information about the student health insurance plan please visit www.eiia.org/institution/southwestern-university. Once you submit your waiver on the EIIA site, you will receive an email confirmation. If you do not receive the email confirmation, you did not complete the waiver process.
Southwestern University is notified by EIIA when a waiver is approved and your student account will be credited for the student health insurance charge.
Please contact the EIIA student health insurance team at 888-255-4029 or email lvolini@eiia.org if you have questions or encounter issues with the waiver process.
For students not previously on campus for the Fall 2025 semester (new students, Fall study abroad, transfers and readmits), the Spring 2026 EIIA student health insurance waiver site is open November 1 - January 09, 2026.
PLEASE NOTE - Providing health insurance information to the Student Health Center or SU Athletics does NOT complete this waiver process. The waiver process must be completed on-line at www.eiia.org/institution/southwestern-university.
IF NOT WAIVING - COMPLETE THE EARLY ENROLLMENT PROCESS
Early enrollment can be completed at the same site and will ensure that you have your insurance card available on the effective date of coverage. For more information on the Early Enrollment process go here.
4. Black & Gold Advantage- Optional Each Semester
Southwestern University has partnered with Barnes & Noble to offer the Black & Gold Advantage program to save on textbooks and course materials each semester. You can save 35-50% on the full cost of course materials each semester. Participating in the program is $25 per registered credit. At the beginning of the semester you will be charged an anticipated $400 or 16 credits worth of the Black & Gold program. After the 12th class day your schedule will be confirmed and the charge will be adjusted accordingly.
This is an optional program and you do have the ability to opt out of the program. Barnes & Noble opens the opt out window 15 days before the start of the semester and the window closes 12 days after the start of the semester. The opt out process can be completed at https://sso.bncollege.com/bes-sp/bessso/saml/southwesternedu/fdcopt/logon.