• Transfer Checklist for Success

The Transfer Checklist for Success is a comprehensive list of deadlines, document, events, and resources to help you navigate the pre-enrollment process. We hope this helps you as you start your journey at Southwestern University. 

Transfer Checklist for Success (PDF)

We have also identified a few highlights below to get you started!
 

• Getting Your SUeID

Now that you have submitted your enrollment deposit, you will receive an SUeID, your official Southwestern University Electronic ID, which allows you to enter the mySouthwestern student portal. Please keep in mind that this is different than your admission status portal login.

• The Information Technology Office will generate SUeID’s about once per week. 
• SUeIDs will be delivered to you through your admission status portal; the same place where you received your admission, scholarship, and/or financial aid letters.
• You will use your SUeID to access the mySouthwestern student portal.
• And, you will use your SUeID when it’s time to register for classes (see below), sign up for housing, check your Southwestern email (through the Google Gmail interface), and access Moodle (Southwestern’s classroom management system) when classes start.
  
  

• Course Advising & Registration Information

1. Sprog Advising and Registration

If you need to meet with an advisor and register for classes, please complete this form to this form to request an alternate registration appointment. After you submit the form, an advisor will set up a one-n-one appointment with you to walk you through the process.

*This is only an option for deposited students. You cannot register until you have received your SUeID. This information can be found in your admission status portal.

If you have any questions about advising or registration, you may contact the Advising Office.

2. Advanced-Entry Seminar (AES)

The Advanced-Entry Seminar is a required course that helps you begin to practice an education that arcs across your experiences and the curriculum; connecting the questions and perspectives you encounter, as well as the skills you develop, to each other and to the world. It is also your first exposure to Paideia—Southwestern’s distinctive interdisciplinary approach to integrating curricular and co-curricular experiences. 

This course is for all incoming transfer students. Registration in this course will be done automatically.

 3. Foreign Language Placement Exam

All students must take 3 semesters of a foreign language as part of Southwestern’s General Education requirements. 

Most incoming students are required to take a short exam to determine their level in the language sequence. There are four exceptions to this requirement: 1) students who did not study a foreign language in high school at all; 2) students who studied a foreign language in high school that is not offered at Southwestern; 3) students who are certain they will study a language offered at Southwestern that is different from the one they studied in high school; 4) students who are transferring college-level foreign language credit from another institution.

Please note that having taken the Advanced Placement (AP) or International Baccalaureate (IB) exam does not exempt you from taking the placement exam if you plan to continue studying the language you studied in high school.

Also note that even if you are certain you will study a language you did not study in high school, it is nevertheless highly advisable that you go ahead and take the placement test in the language you have studied. Taking the test in no way commits you to continue in that language, and if you place high enough you may earn course credit and thereby save time and tuition money in completing your degree plan.

Exam information for Chinese, French, German, and Spanish placement

Exam information for Latin placement

If you have advanced proficiency in a language not taught at Southwestern, you may contact Jennifer Kisel, Associate Registrar, at kiselj@southwestern.edu to see what arrangements can be made to test you in that language.

 

• Transfer Housing Information

Review and complete your Incoming Transfer Housing Registration Form by June 1. 

Transfer Students living on campus are guaranteed housing in East Campus and will be notified about their living arrangements in early June. 

Check back soon for more detailed information.

 

• Move-In & Required Welcome Week

• Move-In (for transfer students living on campus): August 17
• Welcome Week and Advanced-Entry Seminar Class (required of all students): August 19 – 23
• First Day of Class: August 26

Full 2024 Welcome Week schedule coming soon!

 

• Business Office/Billing

All account balances are required to be paid in full by the posted deadline indicated on your billing statement. Students with past-due balances may be dropped from classes and will not be allowed to move into on-campus housing until paid.

Late-payment penalties are assessed when students fail to pay their current charges by the due dates. A late-payment fee of $100 is charged to all unpaid accounts.

More Information

• Business Office Student Accounts
  
  

• Required Health Record

The Health Center requires copies of your health records by June 13.

Submit immunization records (including meningitis in the past 5 years) and TB test within the last 12 months. Please go to the Health Center website and log into the patient portal using your SUeID and password, and upload the required documents. 

Call the Health Center directly at 512.863.1252  with any questions you may have.

 

• Student Health Insurance & Waiver

Required Coverage

• All Southwestern students are required to have health insurance as a condition of enrollment and are automatically charged for the University’s student health insurance plan annual premium (12-month coverage) for the academic year. Rates for 2024–25 will be released in the spring. Information about the University’s health insurance program can be found at the EIIA/SU Portal. 
•  Rates for 2024–25 will be released later this spring. 

Waive the Charge

• Students who have health insurance coverage that meets the necessary requirements may waive the SU Student Health Insurance plan. Complete the waiver no later than July 11, 2024 to reverse the charge from your tuition statement. You may also contact the Business Office at studentaccounts@southwestern.edu  or 512.863.1928. 
   

• Dewar Tuition Refund Plan & Waiver

Billed Coverage

• All students are automatically billed for, and enrolled in, the Dewar Tuition Refund Plan. Southwestern University is pleased to offer an optional tuition insurance program which will protect your financial investment. The Tuition Refund Plan, offered by A.W.G. Dewar Insurance, provides coverage of tuition, on-campus room and board when a student is required to withdraw from school due to a medical or mental health illness that prevents them from completing the semester. The program is designed to supplement Southwestern University’s standard refund policy. The Tuition Refund Plan offers up to 75% coverage for withdrawals due to medical illness or injury and mental health withdrawals, in accordance with policy terms and conditions.

Waive the Charge

• Students can opt-out of The Tuition Refund Plan coverage by completing the waiver at the Dewar website www.tuitionprotection.com/southwestern. Southwestern University is notified when a waiver is submitted and your student account will be credited for the charge. 

  For the fall semester, the Dewar Tuition Refund Plan waiver site is open May 1 - July 11, 2024. For changes after July 11, please email the Business Office at studentaccounts@southwestern.edu.
  
  

• Vehicle Parking Registration & Waiver

Billed Charge

• A $120 parking fee will be billed each semester for all registered students who will be parking a vehicle on campus at any time, whether residing on or off campus. You may register up to two different vehicles. A parking decal will be issued and mailed to your SU Mail Box. Use the Fall 2024/Spring 2025 Vehicle Registration Form located on the Campus Parking Information website.

Waive the Charge

•  If the student doesn’t have a vehicle or will not be parking a vehicle on campus, the charge may be waived. You may opt-out of the parking fee before each semester begins through the Parking Waiver form that resides on the Campus Parking Information webpage.

 
  • Connect With Social Media Platforms

• Follow @SouthwesternU for all the latest news and info via X and Instagram.